Operations Coordinator

Company: George Mason University
Location: Fairfax
Posted on: March 26, 2025

Job Description:

Department: Col of Visual and Performing Arts

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: Part-Time/20-29 hours per week

Location: Fairfax, VA

Workplace Type: On Site Required

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The Reva and Sid Dewberry School of Music's mission is to enable every student to find his or her best musical voice; prepare each to fulfill society's need for artistic and innovative musicians, scholars, music educators, and ambassadors for the arts; and graduate each with hope, confidence, and distinction.

About the Position:

The Operations Coordinator will manage recitals, production deadlines, livestream details, tuning schedules, performance recording sharing and archiving, and other detail-oriented work in support of the Operations Manager.

Responsibilities:

Duties include, but are not limited to:

• Scheduling and production of student recitals, including working with venue schedulers to identify performance and rehearsal options;
• Scheduling students' performance and rehearsal dates and venues;
• Compiling and screening technical needs and logistics from students and distribute to technical staff;
• Managing the school's in-house YouTube livestreams;
• Confirming copyright licenses of student repertoire;
• Reviewing and proofreading programs for required content and formatting;
• Grade collection;
• Manage production deadlines of each recital and work with the technical teams to problem solve and support the needs of students;
• Communicate policies for an effective recital process with input from students, faculty, and technical teams;
• Create a tuning schedule for the School's piano tuner;
• Schedule dissertation defenses and add to the School's event calendar;
• Schedule lessons, studio classes, and small ensemble performances;
• Archive and manage all performance recordings using external drives and Microsoft Teams to share with faculty and students;
• Arrange student and faculty recording requests;
• Chair weekly meetings of School of Music sponsored Greek fraternity organizations, supporting their needs and organizing their volunteers to provide technical support of School performances;
• Assist with facilities requests;
• Arrange bus travel for traveling ensembles;
• Become well-versed in all university, college and department scheduling systems such as 25Live, MS Excel spreadsheets, Google calendar, YouTube, and Adobe Creative Cloud (primarily Photoshop and Premiere Pro); and
• Ensure all sources of scheduling information are up-to-date.
  Required Qualifications:
  
  • Incumbent should have demonstrable skill in detail-oriented work;
  • Ability to maintain harmonious relationships with supervisor(s), faculty, staff, and the university community;
  • working knowledge of computer software including MS Office suite applications, Google calendars, Google Docs, YouTube, and Adobe Creative Cloud; and
  • Ability to take direction and work independently.
    Preferred Qualifications:
    
    • Familiarity with SignUp Genius, 25Live, and working knowledge of the performing arts and/or institutional settings; and
    • Demonstrated experience working with colleagues and students from diverse backgrounds.
      Instructions to Applicants:
      
      For full consideration, applicants must apply for Operations Coordinator at Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.
      
      Posting Open Date: January 21, 2025
      
      For Full Consideration, Apply by: February 4, 2025
      
      Open Until Filled: Yes
      
      Mason Ad Statement
      
      Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.
      
      If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!
      
      George Mason University, Where Innovation is Tradition.
      
      Equity Statement
      
      George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
      
      Campus Safety Information
      
      Mason's Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/Required
      Preferred

      Job Industries

      • Other

Keywords: George Mason University, Burke , Operations Coordinator, Other , Fairfax, Virginia